Bežné chyby, ktorým sa treba vyhnúť pri prevode naskenovaných kópií do PDF

Svet dnes funguje na rôznych typoch formátov súborov, ktoré môžu podporovať jednu alebo viacero foriem obsahu, ako sú obrázky, videá, texty atď.

These PDFs are made from all types of documents, Word, scanned texts and more. Sometimes conversion of such scanned copy to PDFs has errors which are completely avoidable with a little care. The solutions to these common errors made during the conversion of scanned copies to PDF files offer a smooth and successful digital transition. The paperless revolution in this digital age becomes easier with PDF conversions and its related tools.

Why Scanned Copy To PDF Conversion Is Ideal?

A PDF conversion is an ideal display format for all types of documents whether they are long or short. It is the best format to share your documents worldwide as well as for printing purposes. To prevent the loss of information a PDF can be easily compressed to the required size without damaging the content. It can also be viewed on any device.

The PDF file supports everything under the umbrella whether it is photos, images, videos, audio files, and also interactive elements like buttons and links. It retains all of its formatting regardless of the media device it is being accessed with.

The PDF conversion is essential in terms of scanned documents because:

• Keeping the documents secure and private
• Storing the document in digital terms
• Saving time and energy from the need to retype the content

Crucial Steps To Follow Before Converting Scanned Copy To PDFs

The conversion process is easy with PDF converters online like Adobe Acrobat but there are some crucial steps you need to follow before clicking on the conversion button. Following these steps will save you from committing the common mistakes which usually arise when converting a scanned document to a PDF.

Tackle The Cluttered Documents

Make sure to remove the staples, paperclips, sticky notes, or any other foreign objects which can damage the scanned image. This clutter of documents when organised can provide a seamless scanning of documents to be converted to PDFs later.

Flat Documents Are The Best

Make sure your documents are flat and lie flush when they are being scanned. Any wrinkles, folds, or creases can translate the scanned copy into distorted texts and images in the final product. This makes sure the text is easily readable after they are converted into a PDF.

Clean Documents Are Your Friend

If your documents or surrounding space is dirty or dusty, make sure to clean it using a microfiber cloth to gently remove the grime. Do not use any liquids or cleaning solution which can damage the paper. This ensures you get a clean scanned copy to convert to PDF which has readable text.

Quality Of The Scan Matters

Make sure to choose the appropriate scanning resolution based on the type of document. If your document is text-based then use 300 dots per inch resolution to get a clear scan. For vector images, or graphics choose a higher resolution of around 600 dots per inch or above for the best clarity.

Choice Of Colour

Choosing the most appropriate colour mode for your document is important to avoid image or text distortion. A grayscale is ideal for text-based documents as the black-and-white colour scheme makes the text readable being scanned easily. In contrast, colour mode is important for scanning images to preserve their content.

Common Mistakes During Converting A Scanned Copy To PDF

Even after properly preparing your document there are some common mistakes which are often made leading to errors. Some of these mistakes are as follows:

Skimming

Before scanning and converting a document one often ends up lightly skimming the document which leads to further mistakes. A proper preview of the scanned image before hitting the convert button thus becomes important.

Correct The Tilt

A scanned copy is usually tilted which needs to be corrected before it is converted into a PDF for easy readability.

Text Errors

There is a possibility of the texts being scanned having some recognition issues. These errors need to be caught and edited before a scanned copy is converted to PDF. Any typos reduce the integrity of the document and reduce the content's accuracy.

Storage Issues

Often after conversion, the file size becomes an issue as these scanned PDFs are usually large files. Clearing the storage space before using the conversion tools or using compression tools on the PDFs then becomes important.

Maintaining the integrity of the text and images being scanned and converted to PDFs is important to ensure a smooth and easy workflow. For an efficient conversion, you can use PDF converter tools like Adobe Acrobat which are online and free. They are easy to use and make your document manageable.